Project Administrative Assistant

Recruitment sector: MTS

Duty stations: Philippines


Millennium Technology Services (MTS) is an international provider of world-class business solutions and IT services to the top business corporations in South and East Asia. MTS provides services to 30+ Fortune 500 clients cross Information Technologies and Industries through a network of regional and local subsidiaries, which are located in Singapore, mainland China (Shanghai, Beijing, Dalian, Wuhan, Chengdu, Guangzhou and Shenzhen), Hong Kong, Korea and Japan. MTS has been actively expanding its solution and service offerings through sustainable investments of vendor capitalists in developing proprietary services, solutions and establishing strategic partnerships with leading international partners such as CISCO and AVAYA.

MTS Enterprise Services (ES) business, which provides Enterprise Resource Management (ERM), Enterprise Network Services (ENS), Enterprise Process Services (EPS) and Enterprise Outsourcing Services (EOS), has been highly appreciated by our clients.

 In addition, MTS has a strong servicing team, staffed with senior international domain specialists, providing business and IT consulting, project management, application virtualization testing and IT operation support services.

 MTS is a socially-responsible equal-opportunities employer with over 100 highly-talented professionals, managed by a world-class multi-national executive team.






Purpose of the Role:

Project Administrative Assistant works to improve the operations of a company so that is more effective, efficient and compliant with laws and industry regulations. Analyze and discuss to the team the use of information technology to meet their business objectives or overcome problems. They work to improve the structure and efficiency of IT systems in various organizations.

Project Administrative Assistant may be used to provide strategic guidance to clients in line with technology, IT infrastructures and enabling major business processes through enhancements to IT.

They can also provide guidance during selection as well as providing highly expert technical assistance, and may be responsible for user training and feedback.

Project Administrative Assistant job is a piece of the whole that allows an entire corporation or company function, involves information management of some kind, such as document creation, analysis, or extrapolation.


{C}§  Generate, Track and Analyze reports (Reporting skill is must)

{C}§  Analyzes how information is recorded and how the process can be improved

{C}§  Develop Improvement Plan

{C}§  Verifies entered data by reviewing, correcting, deleting, or re-entering data; combining data from both systems when account information is incomplete; purging files to eliminate duplication of data.

{C}§  Maintains data entry requirements by following data program techniques and procedures.

{C}§  Maintains operations by following policies and procedures; reporting needed changes.

{C}§  Promotes a smooth delivery system.

{C}§  Recommends process improvements for every day operating procedures.

{C}§  Assists with office administration duties.

{C}§  Conducts operational research.

{C}§  Stays up-to-date on software that is commonly used in the industry.












Bachelor’s Degree


IT/Computer science related course


Computer and data encoder experiences


Computer related experience



Skills & Abilities

Computer savvy



Knowledge of content management systems

Working knowledge of office equipment and computer hardware and peripheral devices


Good clerical skills; computing and data entry.


Good Excel Skills – Advance level


Good PPT  Skills – Advance level


Basic understanding of databases


An ability to work fast and multi-tasking


Enjoys making things





Must possess qualifications in office, computer and grammar skills





Personal Qualities

Verifies entered data by reviewing, correcting, deleting, or reentering data; combining data from both systems when account information is incomplete; purging files to eliminate duplication of data.

Maintains operations by following policies and procedures; reporting needed changes.

Develop Improvement Plan.


Excellent written and verbal communication skills; good team player; highly motivated; good relationship

Builder with strong diplomacy skills.


Excellent Language capability in English



Must aspire to a culture of service excellence



Must be able to work proactively and under pressure.


Should possess strong tactical management skills.


Problem analyzer/solver and critical decision making

Strong quantitative and analytical skills

Collaborative worker and teambuilding ability


Superior keyboarding skills


Be happy to work outside

of comfort zones.


Good vision


Willing to spent time working in front of computer screen


Able to work long hours under occasional stress


Willingness to travel

(possibly internationally)

and overnight when the

role demands





Unique Identifier: mts2018_0141